PTSA Board and Leadership Nominations

Position descriptions:

Secretary:

Elected position. Duties include:

• Takes minutes and records all business transacted at each executive committee, board, and membership meeting. Prepares minutes for approval at the next meeting.

• Records attendance at meetings.

• Determines if a quorum is present at the meetings.

• Distributes approved board minutes to board members and membership meeting minutes to members.

• Plans the meeting agenda with the president (as needed) and informs the president of any action items or unfinished business at the meetings.

Communications Chair/Co-Chair:

Duties include:

• Coordinates all PTA communication including the website, social media, newsletters/e-blasts, etc.

• Maintains the PTA website by updating information and beautifying the site.

• Ensures that the online calendar content is up to date (with input from board members and committee chairs).

• Publishes special events and awareness communications as needed.

• Ensures social media remains updated with current events, reminders and after event posts.

Volunteers Chair:

Duties include:

• Recruits and manages volunteers for PTA events.

• Checks in with committees and helps to find additional help as needed.

• Trains committee chairs on PTSA procedures

• Provides monthly volunteer status updates for meetings and communications.

Advocacy Chair:

Duties include:

• Attends WSPTA Legislative Assembly as a delegate and Focus Day. Promotes participation in WSPTA and National PTA Action Alerts and Washington State PTA Advocacy Week.

• Ensures the PTA has an appropriate budget for advocacy, including attendance at WSPTA Legislative Assembly and Focus Day, and other advocacy related expenses.

• Builds relationships with Bellevue PTA Council and region advocacy chairs.

• Keeps board of directors updated on any advocacy related communications from WSPTA, council and the school district.

• Attends school board meetings, if possible, and gives a report to the board of directors.

• Shares local concerns and the WSPTA platform with state and local decision makers (legislators, city council, school board, etc.)

• Provides monthly advocacy status updates for meetings and communications.

Membership Chair:

Duties include:

• Promoting membership at events at PTSA/school events (host a membership table)

• Entering data from membership forms into MemberPlanet (WA State PTA membership database)

• Encouraging online PTSA membership sign-ups

Reflections Chair:

Coordinates Bennett’s participation in Reflections, the National PTA art contest. Duties include:

• Recruit Volunteers: Recruit a PTA Reflections committee and volunteer reviewers. Oversee the planning of tasks, timelines and duties. 

• Develop and Share Program Materials: Distribute materials to students and families and garner support from school and community partners.

• Artwork Review: Conduct a fair review of student artwork to select student winners. 

• Celebrate Winners: Coordinate celebration and recognition for student winners.

Directory Chair:

Duties include:

• Compile and organize family contact information into PTSA directory for sharing with families. This is a great short term position (September only!)